Privacy Policy

Last updated: April 5, 2025

1. Introduction

Welcome to the Responsible AI Discussion Series. We are committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you participate in our discussion series, book consultations with our experts, or interact with our website.

2. Information We Collect

2.1 Information You Provide to Us

When you register for our Responsible AI Discussion Series or book a consultation, we may collect:

  • Contact Information: Name, email address, phone number, and professional title
  • Professional Information: Company/organization name, industry, role, and professional background
  • Meeting Preferences: Your availability, preferred discussion topics, and specific questions or challenges
  • Feedback and Communications: Information you share during sessions, in feedback forms, or other communications with us

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

  • Usage Data: Pages visited, time spent on pages, links clicked, and other navigation patterns
  • Device Information: IP address, browser type, operating system, device type, and connection information
  • Cookies and Similar Technologies: Information collected through cookies and similar tracking technologies to enhance your experience

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Providing Services: Managing your registration, scheduling consultations, and delivering personalized guidance
  • Communication: Sending confirmation emails, reminders, follow-up materials, and necessary updates
  • Improvement: Enhancing our discussion series, consultations, and website experience based on feedback and usage patterns
  • Research: Analyzing aggregated data to better understand AI implementation challenges across industries (always anonymized)
  • Marketing: Sharing information about related resources, events, or opportunities (with your consent)

4. Sharing of Information

We respect your privacy and will only share your information in limited circumstances:

  • Expert Facilitators: We share necessary information with the expert facilitator conducting your consultation to prepare for your session
  • Service Providers: We may engage trusted third parties to help operate our website, process payments, or provide other technical services
  • Legal Requirements: We may disclose information when required by law or to protect our rights or the safety of others
  • With Your Consent: We may share information for purposes you have explicitly consented to

We will never sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, so we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law or for legitimate business purposes. When determining retention periods, we consider:

  • How long the information is needed to provide our services
  • Our legal obligations
  • Statutes of limitations for potential claims
  • Our legitimate business interests

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: Request access to personal information we hold about you
  • Correction: Request that we correct inaccurate or incomplete information
  • Deletion: Request that we delete your personal information in certain circumstances
  • Restriction: Request that we limit how we use your personal information
  • Portability: Request a copy of your personal information in a structured, machine-readable format
  • Objection: Object to our processing of your personal information
  • Consent Withdrawal: Withdraw consent previously provided for specific purposes

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

8. International Data Transfers

We may process, store, and transfer your personal information in countries other than your own. If we transfer your information to countries that may not provide the same level of data protection as your country, we will implement appropriate safeguards to protect your personal information in accordance with applicable law.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us so we can take steps to delete this information.

10. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date. We encourage you to review this policy periodically.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Email: privacy@responsibleai.chat
Postal Address: Responsible AI Discussion Series
123 Innovation Way, Suite 456
San Francisco, CA 94105
United States

12. Dispute Resolution

If you have a concern about our privacy practices, please contact us first. If you are not satisfied with our response, you may have the right to file a complaint with your local data protection authority.

By participating in our Responsible AI Discussion Series or using our website, you acknowledge that you have read and understood this Privacy Policy.

Back to Home